To provide the record(s) in question, there may be a cost involved. Per Florida Statutes and School Board policy, the cost is $.15 per page, one-sided and $.20 per page, two-sided for hard copies of reports or other documents. While that may sound like a small amount to charge, some reports can be hundreds of pages long, which will, of course, result in a substantial charge.
In addition, if the time required to produce the public records will take longer than one hour, the District charges for the staff time to do the work (the hourly rate of the person(s) doing the work). Also, if the documents are to be reviewed, the review must be done under the supervision of district staff. If the total amount of time to review the documents takes longer than one hour, again, per Florida Statutes, the cost will be the hourly rate of the staff member supervising the review. Again, depending on the type of request made, this charge can be substantial.
“If the nature of the volume of public records requested to be inspected, examined, or copied pursuant to this subsection is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or both, the agency may charge, in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service that is actually incurred by the agency or attributable to the agency for the clerical and supervisory assistance required, or both.”